What is a Board Portal?
Board portals are the central repository for all the information for boards. They enable directors to access up-to-date and relevant information from anywhere. This lets them efficiently prepare for meetings, manage tasks and collaborate on projects with their colleagues. Board members can be authorized to sign documents using digital signatures. This will eliminate the need for costly printing and distribution.
The use of a board portal could aid organizations in saving funds and resources while increasing their efficiency and effectiveness. When selecting a management for boards system, it is crucial to consider the specific needs of your business. Choose a vendor that offers solutions and pricing that can meet the requirements of your board.
In the past, Boards would typically receive paper-based board meeting packs by courier, which could take days to be delivered and opened. With a board portal, the process can be cut down to a few hours, and meeting agendas, reports and presentations and other materials can be sent out to attendees instantly. The board portal can also be used to host video-telephony conferences offering a consistent experience for the directors.
It is important that the board portal selected is secure. This includes features like data encryption and password complexity controls, in addition to tracking users’ activities to minimize the possibility of unauthorized entry. It should also be able to prove compliance with industry standards like ISO 27001, SOC 2 certifications and facilities that offer physical and procedural security.
https://fitboardroom.com/best-practices-for-post-covid-19-board-meetings/